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Rental Property Damage Report template

A free rental property damage report for hosts and cleaners: room, description, severity, urgency before the next guest, cost estimate, and likely cause. Log damage the same day you find it.

Rental Property Damage Report

Report details

Your name *

Your role *

Property name or address *

Date damage was found *

Guest reservation code

The damage

Room or area *

What is damaged, and how? *

Severity *

Does this need fixing before the next guest arrives? *

Send the host clear photos from a few angles, plus one wide shot of the room. Platforms like Airbnb usually require photos to approve a damage claim.

Estimated repair or replacement cost

Likely cause *

Any other notes

What to record when a guest damages your rental

  1. Who found it, and when
  2. Reservation code
  3. Room and item
  4. What happened
  5. Severity and urgency
  6. Repair cost estimate
  7. Photos from several angles
What's included
  • Your name
  • Your role
  • Property name or address
  • Date damage was found
  • Guest reservation code
  • Room or area
  • What is damaged, and how?
  • Severity
  • Does this need fixing before the next guest arrives?
  • Estimated repair or replacement cost
  • Likely cause
  • Any other notes
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